Promoting youth hockey in New Brighton, Mounds View, St. Anthony and Shoreview, MN

My my My my
Irondale Youth Hockey Association
Board Meeting: Thursday, November 17, 2005 at 6:30 p.m.
in the New Brighton Family Service Center, New Brighton, MN.
Address: IYHA, PO Box 120114, New Brighton, MN   55112 Web:
From the President – November 2005
            The Irondale Youth Hockey Association just completed an important phase of our season: Team Organization, Coach Selection and Traveling Team Tryouts. It amazes me how much time and effort goes into this very important time of the hockey year. You can’t imagine it until you are in the middle of it. The dedication and determination that gets put into the countless tasks at hand is very impressive. The season gets assembled and the teams are sent on their way. There is a lot to be excited about and much to look forward to, especially the Super Rink Spectacular Tournament just around the corner.
            Of course there are always some bumps in the road. I’m sure there is every season, but this year I’m in the middle of trying to smooth the bumps. At times it seems like the sky is falling. That’s when I need to remember the big picture, and maybe be reminded by a friendly fellow Board Member about what is going right. We will correct the problems as best we can. There are always ways the Association can do better.
            The good news: communication, your communication. I’m getting it from you, the parents. It’s not all pleasant, but I’m a glutton for punishment. Give me more. Because it is helpful, it is necessary, it is vital. Give me more. I need feedback on the year so far, be it major or minor details. Be constructive. Be specific. Try to be brief and to the point. We can’t wait for Spring Survey’s.
I have a definite direction that I will take your ideas. Basically it will be a roadmap to how we start our season. From registration to warm-ups to tryouts to coaches to teams to league play. The TC District begins their season each year on November 5th (December 1st for Bantams). The IYHA isn’t hitting the mark. Our teams are not ready for the season to begin. We need to get our timing down.
ROOKIE MISTAKES. Why does IYHA have rookie mistakes in its yearly planning? Because IYHA doesn’t have a plan. Our new people are set up to make mistakes. At the last Board Meeting someone mentioned that a Roseville or a White Bear association had this thick book of printed operating procedures. We all kind of smiled or chuckled. While I don’t think we need a hundred page book, it would be nice to have something in between what we have now and 100 pages. I would like a two or three page general outline at least.
With the use of your feedback over the next ten days, while it is fresh in your mind, I will formulate a detailed proposal and print it in next month’s December IYHA Newsletter.
ACE Coordinator HEP training &
---Association Wide Coaches Meeting---
Initiation – Girls – Boys
                                    Wednesday, November 9, 7:30 – 9:30 pm
                                    New Brighton Family Service Center
---“Irondale Girls Hockey Summit”---
                                    I am meeting with the Girl’s Coordinator, Chris Tahti, and the TC District Rep, Tom Welty, on Tuesday, November 8th, to discuss various issues with the Girl’s Program. I would like to follow it up with an open meeting with the Girl’s parents and coaches sometime in the near future.
Thank you,
Jim Cich
IYHA President                 cell) 651-295-1078
There have been several teams that have sponsors for their teams. These are listed below. This part of the newsletter will continue throughout the rest of the IYHA season. Please notify Niki Gjere of any additions or corrections. (Please forward information about websites and addresses, etc.) Many thanks to our sponsors!
IYHA: **Champp’s New Brighton**Culvers of St. Anthony**New Brighton Sportsmen’s Club**Lake Region Hockey Association**
**Minnesota Wild**Lady Slipper**
Pee Wee B: **Quality Post Service**
Squirt A: *Billman-Hunt Chapel**W.W. Goetsch Associates**Response Fire Protection Company**
10U A: **Fuji Ya**
Once again, many, many thanks to our sponsors! Please support them! When you see them, please tell them you are from Irondale Youth Hockey.
IYHA Board Meetings are open meetings.
Please feel free to come to the meetings. If you wish to have a copy of any information which is distributed at any meeting, please email or call Niki and it will be mailed to you. Upcoming dates for 2005 Board meetings are the
third Thursday of every month at 6:30 p.m. Our meetings have moved to New Brighton Family Service Center.
(Mounds View City Hall is undergoing remodeling.)
November 17 and December 15.
NOTE: If you wish to be on the agenda for the meeting, please contact Jim Cich.
Lake Region Board Meetings:
Lake Region Hockey meetings are open meetings. Contact Jeanne Falconer for dates and times of the next meetings.
            Irondale Youth Hockey Association (IYHA) Board Members 2004-2005
Jim Cich
651-295-1078 (cell)
Vice President
Brian Johnson
Jeanne Falconer
763-784-5520 (h)
763-458-5946 (cell)
651-486-1235 (w)
Niki Gjere
612-273-6439 (w)
651-270-8551 (cell)
612-527-7437 (pager)
Ice Commissioner
Renae Olesen
763-784-6864 (h)
Boys Program Coordinator
Mark Mohar
651-639-1908 (h)
Girls Program Coordinator
Chris Tahti
651-636-6152 (h)
Initiation Coordinator
Cheryl Mason
651-639-1543 (h)
Randy Bortot
763-784-9557 (h)
952-475-4045 (Work)
Pat O’Connor
651-636-1081 (h)
District Representative
Tom Welty
763-780-4865 (h)
612-508-4833 (cell)
Non-Board Position:
ACE Coordinator
John Donovan
651-786-5200ext2480 (w)
651-592-1187 (h)
Irondale Youth Hockey Association Board Meeting Minutes:
IYHA Board of Directors meeting October 20, 2005. Note: These minutes have not been approved. They will be reviewed, corrected as needed, and approved at the next regular Board of Directors Meeting.
Board members present: Jim Cich, Brian Johnson, Jeanne Falconer, Niki Gjere, Renae Olesen, Mark Mohar, Chris Tahti, Cheryl Mason, Randy Bortot, Pat O’Connor.
Board Members absent:    Tom Welty.
Guests:                                  Greg Ovik, CPA, Auditor; Mark Rupp.
Meeting called to order by President Jim Cich at 6:37 p.m. Agenda reviewed. Minutes reviewed. Motion to approve the minutes as presented (MM) (RO). Motion carried.
Auditor Report: Greg Ovik, Auditor and Jeanne Falconer, Treasurer.
Open to questions now, if questions later, contact Greg Ovik via phone number or website at Letter is included in report which gives a “clean opinion” meaning that he looked at financial statements and we follow financial principles. Report is sent to the Attorney General. Mr. Ovik is charged with the responsibility to look for fraud. He reviews minutes, transactions and the path of monies. In all of the years he has done our audits, he has never seen anything to be concerned. He states organizations can get into trouble with having too high of an administrative cost and spend too much money on fundraising. If we every have anybody that comes to us and says they are wanting to help us raise funds, call him immediately! This is problematic and may create issues for us as an organization. Last audit we had 95% of funds spent on the program (5% administrative); this audit we had 97% spent on the program (3% spent on administrative costs). This is very good! We are off the chart as far as money that goes to the kids. Some associations pay 10-20% administrative fees. Summary: no red flags. No red flags over the past years he had done the audits. We need to make sure we have copies of the report should our members request them. If a member would like a copy of the Audit report (current or past years), contact the Treasurer.
CEP Mileage: Mark Mohar.
Discussion about reimbursement for mileage for CEP course that is outside of the Twin Cities. Upper level CEP courses are usually only offered outside the Twin Cities area—these are level 4 and 5. Motion to reimburse Level 4 CEP expenses at 100% for the course and mileage up to $250 with a greater than 150 mile radius; for Level 5 CEP expenses at 50% of the course and mileage up to $250 with a greater than 150 mile radius; preapproval must be given by Program Coordinator and Treasurer (CT) (JF). Discussion. Motion carried.
Fund Raising: Jim Cich.
Will stress this availability in the Manager meetings. Sponsorships for individual teams can be sought by the teams. Sports Star has a template that we can use—can give managers and treasurers ideas for asking for sponsorships. Niki will ask Sports Star for this and will forward to Jim.
Need to have some way to keep information ongoing—for example—Medtronic will give $500.00 to team if there is volunteering by the Medtronic employee.
ACE Coordinator Budget: John Donovan
Presented budget. Will meet with the coaches to do the HEP testing—the coaches will do the on-ice testing. Head coaches will get books for drills for each level. Report card for the skill is built in to the process—we did not use this last year, will consider this next year. Will do 2 HEP testings. Data entry will be done by Niki, will assist with costs. Skill development sessions are up to each coordinator. Motion to accept budget of $300 (CM) (CT). Discussion. Motion carried.
Board of Directors Roundtable:
President: Jim Cich. Will discuss election proposal—in person or not. Game scheduling is in process. Will meet regarding tryouts—boys, girls—share feedback and complete / revise guidelines.
Vice President: Brian Johnson. Managers meeting will be October 27th at 7:00 p.m. at Freedom. Will have combined manager and treasurer meeting. Agenda will include several areas. Super Rink tournament: despite this being in newsletter, no volunteers have stepped forward. Working on getting an ATV for a raffle—Tim Fredberg is working on this.
Secretary: Niki Gjere. Pictures will be on November 14th and November 21st. (Worked on this with Brian’s approval—it is in his section.) Will have lower cost of pictures passed on to families. Will have pictures for display case. Newsletter deadline is November 1st.
Treasurer: Jeanne Falconer. A little low on funds. Need practice schedules so can send bills to the teams. Treasurer’s report distributed. Teams will be billed for not filling volunteer hours for the tournaments. Revising spreadsheet to make it easier to understand.
Lake Region report: Raffle license and printing for tournament—will use Mounds View’s license for November Tournament and Irondale’s license for January Tournament. There are very strict rules related to accounting for each ticket and each dollar that is collected in the raffle. Jakes has been sold. Pull-tab people have left. Lake Region had approached them. Still hoping to get another site. Champp’s is remodeling—it is going slow. SKATE: TPG pushing nationwide. Lake Region checking if they can fund. Check for $5000.00 was sent to Ramsey County for ice.
Ice Commissioner: Renae Olesen. Distributed first ice to traveling teams. Will get the Initiation ice out.
Boys Program Coordinator: Mark Mohar. Tryouts were completed on Sunday. Everybody was called about the teams yesterday. Jeff Martin was NOT involved in tryouts in any way. All comments about tryouts are welcome—contact Mark directly. Will send a coach list out next week. Request to state how tryouts are done behind the scenes. Mounds View paid their evaluators $400 per level. Based on 8 tryouts. We give our evaluators an appreciation gift. C-teams—will make up ice during the year.
Girls Program Coordinator: Chris Tahti. Evaluation process went well. We have four teams—2 12U and 2 10U teams. Will entertain questions about the process of evaluations—contact Chris.
Initiation Program Coordinator: Cheryl Mason. Started with 80 kids, now at 97. Will do another flyer. At let’s play hockey event-there were 25 kids that showed up. A total of 8 new players signed up—two of those were C Squirts. Season is going well.
Equipment Manager: Randy Bortot. Jerseys and socks will be given to the teams in the next week. Initiation will have maroon, gold, black and white.
Registration Coordinator: Pat O’Connor. Going well. Need help with signing books. 285 players have been transmitted. Thank you for everybody’s help at Registration.
District Representative: Tom Welty. Report submitted by handout. Meetings for various board members and team coaches / managers have been set. TCF Bank presented the board with a new program that will pay hockey associations for opening new accounts with TCF Bank. Jeanne Falconer has the information. There are three types of accounts that are offered. Association Accounts. If an association opens an account with TCF, TCF will make a one-time $500 donation to that hockey association. Team accounts. If you use TCF for team accounts, they will donate $25 per year, per account. Personal Account. If association members open personal accounts through this program, $10 per year gets donated to IYHA.
The district director reported that the MN Hockey move to restructure the districts (and possibly eliminate TC District) was tabled at the fall meeting. This issue will get looked at again and will come up for a vote, but the earliest this would get voted on would be in the Spring MN hockey meetings. While there is still some movement to eliminate TC District, there is growing thought that eliminating TC doesn’t really solve the problems that people think it does and also there is growing thought that a strengthened TC District makes more sense.
There is a new hockey league that MN Hockey is forming See for more information. Joan Shocinski, the TC District girls coordinator is resigning.
TC Coach in Chief Ed Aguire is holding a level 1 CEP clinic for just TC District people on Sunday November 11. This class won’t be posted on the MN Hockey web site until the very last minute and it is designed to serve just our district.
This is a great opportunity to take the level 1 in a small group and not have to deal with the big crowds. Note: Coaches needing level 2 and three also do not have to take the classes in order, they just won’t get their sticker until all classes are completed.
There is a special push this year to make sure that all coaches/managers etc. screening forms are completed at the time of team registration.
Additional business:
ACE Coordinator Report: John Donovan. Need to have a clearer policy about whether or not we allow players to move up a level. For future discussion.
Lake Region Hockey Association: Jeanne Falconer. See previous discussion under Treasurer’s report.
No additional business.
Motion to adjourn meeting (JF) (NG). Meeting adjourned by President Jim Cich at 9:23 p.m.
Would you like to have something published in the newsletter? Please contact Niki Gjere. Information you share is helpful in keeping our members up to date about activities of the Irondale Youth Hockey Association! The deadline for the next month’s newsletter is the first of each month. Thank you!